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Resignation letter generator

Leave on good terms. Enter a few details and get a short, professional letter with your notice period and last day worked out for you.

Your name

Manager’s name (optional)

Your job title

Company

Notice period

Last working day

Reason (optional)

Keep it short and positive — or leave it out. You don’t owe an explanation.

Offer to help with the handoverUS date format

Updates as you type.

Dear Manager, Please accept this letter as formal notice of my resignation from my position as Account Manager at Northwind. I am grateful for the opportunities I have had here and for the support of the team. I have learned a great deal, and I will take those lessons with me. I am committed to a smooth transition. I will document my current work, hand over open projects and help train my replacement during my notice period. Please let me know how I can best help. Thank you again for everything. I hope to stay in touch. Kind regards, Alex Morgan

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Guide · 4 min read

How to write a resignation letter (and what to leave out)

A resignation letter is a short, formal record that you’re leaving and when. It goes to your manager, and often HR keeps it on file. It isn’t the place for feedback or grievances. Its job is to make your exit clear and keep the relationship intact.

What to include

A clear statement that you’re resigning and from which role.
Your last working day. This is the most important line. Check your contract for the notice period.
A brief thank-you. One or two sincere sentences are enough.
An offer to help with the handover: documenting your work, finishing or passing on projects, training a replacement.
A professional sign-off with your name.

What to leave out

Complaints about the company, your manager or colleagues. If you want to give feedback, an exit interview is the place, and even there, be constructive.
Details of your new salary or employer. You can share them in conversation if you want to; they don’t belong in the record.
Long explanations. A one-line reason is optional. No reason at all is perfectly professional.

How much notice should you give?

Your employment contract wins. Common norms:

Country	Typical notice
United States	2 weeks is customary (most jobs are at-will)
United Kingdom	1 month is common; statutory minimum is 1 week after one month’s service
Germany	4 weeks to the 15th or end of a month, often longer by contract
Australia	1–4 weeks depending on length of service (or per award/contract)
Singapore	Per contract; often 1–3 months for professional roles

This table is a general guide, not legal advice. Check your contract and local rules.

Tell your manager first

Whenever possible, resign in a conversation (in person or on a call), then send the letter the same day as written confirmation. Hearing it from you first, not from an email or a colleague, matters to most managers.

After you resign

Use your notice period well: write handover notes, introduce your replacement to key contacts, and leave your work easy to pick up. People remember how you leave. Next, update your résumé while your achievements are fresh. Our free ATS résumé checker is a good place to start.

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